Duplicate Time Report Request - Frequently Asked Questions
How do I request a duplicate time report?
How long will it take to get a duplicate time report?
Where do I pick up my duplicate time report?
What if I find my original time report after I received a duplicate time report?
Is there ever a situation in which a duplicate time report cannot be generated?
If I logged hours incorrectly on a time report that was already submitted to Payroll, should I request a duplicate?
How are original time reports distributed to employees?
How do I request a duplicate time report?
Duplicate time reports requests should be made using the online Duplicate Time Report Request Form.
How long will it take to get a duplicate time report?
- Requests received between 8 am through 12 pm will be available after 3 pm the same day
- Requests received after 12 pm will be available the next business day
Where do I pick up my duplicate time report?
Duplicate time reports should be picked up at the HR front desk located at the Gateway Center Building, 5250 Campanile Drive, 4th Floor. Please note: a photo ID is required.
What if I find my original time report after I received a duplicate time report?
If you find your original time report, complete and submit the original instead of the duplicate time report. If you have already submitted the duplicate time report to Payroll, send the original time report to Human Resources at MC 1945 indicating that the duplicate time report was used.
Is there ever a situation in which a duplicate time report cannot be generated?
Yes. Duplicate time reports can only be issued for employees with an active position. If your position has not been extended or has not been set up, HR is unable to issue a duplicate time report.
If I logged hours incorrectly on a time report that was already submitted to Payroll, should I request a duplicate?
No. If you need to log hours on a time report that was already submitted to Payroll for payment, send a memo to Payroll signed by you and your supervisor, explaining the specific days and hours affected. Attach a copy of the affected time report, if available. If you have any questions about submitting additional hours, contact Payroll at (619) 594-6971.
How are original time reports distributed to employees?
Time reports are mailed twice a month to a location and individual that has been agreed to by your supervisor and if applicable, the SR Administrator. If you are not receiving your original time reports on an ongoing basis, please have your supervisor consult with the SR Administrator to make changes that may be necessary.