Notice
June 30, 2008
To: Principal Investigators/Project Directors and Project Staff
From: Katherine Ivko, SDSU Research Foundation Payment Services Manager
Subject: Standard Mileage Rate Change Effective 07/01/08
The Internal Revenue Service (IRS) has announced that the standard mileage rate has increased to 58.5¢ a mile for business miles driven after June 30, 2008. Therefore, effective for travel after June 30, 2008, a claimant may be reimbursed for business use of a privately owned automobile at the not-to-exceed approved rate of fifty eight and one half cents ($.585) per mile. Please check with your sponsored research administrator regarding those grants and/or contracts which may require more restrictive reimbursement rates. SDSU Research Foundation’s adherence to the approved IRS mileage rate will ensure that we do not create a situation where funds provided in excess of the approved rate become taxable income to the traveler and therefore subject to withholding tax.
Modified mileage reimbursement forms are now available for download at http://www.foundation.sdsu.edu/xls/ap_fa_mileage_reimb.xls for the modified standard form and at http://www.foundation.sdsu.edu/xls/ap_foa_mileage_reimb.xls for the expanded form. These forms should replace all prior versions of the mileage reimbursement form. These forms have been modified to calculate totals based on the specific mileage rate entered by the user. Please note that there are no known changes to the daily allowance for meals and incidentals at this time. For additional information you may refer to the travel section of the Project Administration Guide on SDSU Research Foundation’s web site located at http://www.foundation.sdsu.edu/pag/travel_transportation.html#private_auto. You may also contact SDSU Research Foundation’s Travel Coordinator, Frances Fairchild, at 619-594-1068 or ffairchild@foundation.sdsu.edu for additional information.