Notice
May 20, 2008
To: Principal Investigators/Project Directors; Project Staff
From: Michele G. Goetz, Director, Sponsored Research Administration
Subject: Year-End Close - Important Deadlines
SDSU Research Foundation will be closing its fiscal year on Friday, July 11, 2008. The following deadlines apply this year. Please make note of those that relate to your projects and have all paperwork to administrators at least 24 hours prior to the deadline in order to ensure adequate processing time!
Please note: There will be no check runs on July 11th and July 14th.
Purchase Requisitions - SDSU Copy Center & Reprographics: Fri. June 6, 4:30 PM
Purchase Requisitions - All other: Fri. June 13, 4:30 PM
All purchase requisitions that need to be encumbered in the current fiscal year must be received in Purchasing by Friday, June 13, 4:30 p.m. Note: If goods are received after June 30, the invoice will be paid from FY 08/09 funds. Processing will continue for both FY 07/08 and FY 08/09 but priority will be given to FY 07/08 requisitions. Anything that must be encumbered in the current fiscal year must be received in Purchasing by Friday, June 13, 4:30 P.M. Anything received after June 13 will be encumbered in Banner in FY 08/09.
Accounts Receivable Setups for services performed in
FY 08 to Financial Management: Fri., June 27, 4:30 PM
Payment Requests to Individuals and Vendors: Fri., June 20, 4:30 PM
This includes requests for travel and miscellaneous advances; scholarships; travel/mileage; stipends; miscellaneous reimbursements, vendor invoices, independent contractor payments and one-time payments. All payment requests to be processed for the final check run of the year, Fri., June 27, must be received in Accounts Payable by Friday, June 20, 4:30 PM. All requests received after this time will be recorded as next fiscal year activity.
Cash Receipts: Mon. June 30, noon
All cash and checks for deposit must be delivered to the Foundation by this deadline in order to be recorded as current year activity.
Submission of Year-End Journal Entries: Thu., July 10, 4:30 PM
Procurement Card: June 2008 Monthly Remittance
- Electronic Statements available in PaymentNet: Tue., July 1st
- Deadline for Cardholder review and fund assignment in PaymentNet: Wed., July 2, 4:30 PM
- Deadline for Approving Official review and approval in PaymentNet: Mon., July 7, noon
Banner and PI Profile will be unavailable due to year-end processing from 4:30 p.m. on July 11th until 8:00 a.m. on July 14th. Month end budget reports for June 2008 will be available via PI Profile on July 15th.
If you have any questions about this schedule, or anticipate a problem meeting any of these deadlines, please contact your administrator as soon as possible.