Sample Holiday Time Report
Every employee is appointed to an "employee class" and this class determines eligibility for holiday pay. Only those employees in employee classes FE, FM, FN, RC, RE, RM, RN, TB and TW are eligible for paid holidays. The employee class is printed on the top portion of each time report. The following examples illustrate a variety of holiday off and holiday worked scenarios. If you have questions, please contact SDSU Research Foundation Payroll department at 619-594-6971 between 8:00 am and 4:30 pm.
Sample 1 Regular Salaried Employees - Employee Class FE, FM, FN, RC, RE, RM & RN
This full time regular salaried employee took a half-day off on December 20 and did not work the winter break week, December 23 through 27. Since these are recognized Foundation holidays, there is no need for regular employees to record hours not worked. There are no hours recorded on the time reports to indicate December 20 is a holiday because it is only a half-day holiday.
Sample 2 Regular Salaried Employees - Employee Class FE, FM, FN, RC, RE, RM & RN
This full time regular salaried employee worked eight hours on December 20 ( four hours considered as Foundation holiday) and eight hours on December 23. Since both of these days are recognized Foundation holidays, twelve hours are listed as "Holiday Worked". Regular hours worked on a holiday are reported under earnings code HWS. These hours are then added to the employee's personal holiday balance. There are no holiday hours pre-printed on the time reports to indicate December 20 is a holiday because it is only a half-day holiday.
Sample 3 Regular Salaried Employees - Employee Class RC, RN & FN
This full time regular employee worked eight hours on December 20 (four hours are considered Foundation holiday) and ten hours on December 23. Since both of these days are recognized Foundation holidays, twelve hours are reported as "Holiday Worked." Regular hours worked on a holiday are reported under earnings code HWS. These hours are then added to the employee's personal holiday balance. The two overtime hours on December 23 must be recorded as overtime pay using earnings code OTP. There are no holiday hours pre-printed on the time reports to indicate December 20 is a holiday because it is only a half-day holiday.
Sample 4 Temporary Hourly Non-Exempt With Benefits - Employee Class TB & TW
This half-time hourly employee worked her regular shift on December 16, 17, 18, and 19, and only worked two hours on December 20. Since December 20 is a half-day holiday, she recorded the other two hours as HOH (Holiday Off). If she had taken the whole day off on December 20, she would record only two hours for holiday credit. If she wished to be paid for her normal work day, she would have to record the other two hours as vacation. She also took off December 23, 24, 25, 26, and 27 which are also full holidays, so she listed her normal four hours each day. Hourly employees must enter the number of regularly scheduled hours using code HOH (Holiday Off) in order to receive pay for the holidays.
Sample 5 Temporary Hourly Casual Without Benefits - Employee Class TC, TO, TS & TT
Both full and part time employees must record all hours worked under HRS (Hourly Base Pay) or STU (Student Base Pay) on their time reports. This employee worked his regular shift December 16, 17, 18, and 19. He also worked a half-day December 20. He worked during the holiday week, December 26 and 27. These hours must be recorded in order to be paid. He was off on December 23, 24, and 25. Since this group of employees is not eligible for paid holidays, he records nothing on those days that he does not work.