PCard Monthly Processing Deadlines Schedule
| Day | Responsibility | Task or Process |
|---|---|---|
| 1st | Cardholder | Print Electronic Statement from PaymentNet |
| 1st to 5th | Cardholder | Reconcile all itemized receipts to statement Allocate accounting codes to transactions in PaymentNet Print and sign remittance form Attach remittance form to statement and itemized receipts Forward remittance packet to AO |
| 6th to 10th | Approving Official | Review cardholder packets Approve transactions online in PaymentNet Sign Remittance form Forward documentation to PPA |
| 11th | PPA | PPA downloads file from PaymentNet for edit processing Downloaded transactions no longer available for updates in PaymentNet |
| 15th | PPA | Transactions posted to Banner Finance |
| 17th | Cardholder & Approving Official | Transactions available for review in PI Profile |
| 15th to EOM | PPA or SRA | Remittance packets reviewed for completion, allowability Follow-up with cardholder, AO, or SRA |
| EOM | PPA | PPA suspends PCard account if cardholder remittance packet has not be received |
Note: June and July deadlines will be accelerated to accommodate fiscal year end closing. These deadlines will be published annually in May.