Sponsored Research Administration Services
Sponsored Research Administration responsibilities include the following:
Project Administration
- Analyze award document and prepare a synopsis which summarizes key terms and conditions.
- Review and authorize all requests to expend funds.
- Advise project directors on allowability of proposed expenditures.
- Monitor funds to ensure grants and contracts are not overspent.
- Prepare projections as needed or upon request of PI.
- Prepare budget modification requests based on projected budgetary needs.
- Negotiate and prepare requests of extension of the termination date and carryover of the unexpended balance.
- Create, review, negotiate, and approve all subcontracts.
- Provide special services to key researchers to assist them in managing large "center" compliment of awards (e.g., PI and project employee assignment distributions across multiple accounts).
- Coordinate pre and post award audit activities with PI.
Liaison
- Act as liaison between project staff and most Foundation operating departments.
- Act as post award liaison between Project Director and sponsoring agency.
- Interface with Foundation's attorneys on behalf of PIs, on an as needed basis to deal with project legal issues (such as contract clauses, lawsuits, criminal acts, debt collection, etc.).
- Provide “historical” financial data to PIs during the proposal development process.
Training
- Provide in-service training for projects on forms use, Foundation policies and procedures, etc., upon request.
- Provide training on the use of PI Profile, the SDSU Research Foundation web-based interface with the Banner accounting software system.
- Coordinate updates to Project Administration Guide on the web.
- Maintain reference library of sponsor guidelines for staff and PIs.
Sponsoring Agencies
- Travel with PIs to meet with sponsoring agencies (if needed).
- Prepare certain correspondence for project directors to be submitted to university officials and sponsoring agencies.
- Upon request of the Project Director/sponsor, participate in formal “site visit” meetings from sponsoring agencies.
- Notify Project Director of technical or any other reports/deliverable required by sponsor.
Personnel
- Prepare, review and approve all personnel forms.
- Notify PIs of forthcoming employee terminations.
- Maintain personnel listings for each Project Director for use in monitoring employee status.
- Participate in the interviewing/hiring process for key project staff (upon request of PI).
Subcontracts and Subawards
- Prepare, create and negotiate subcontracts or subawards.
- Review and authorize subcontract or subaward invoices.
- Review all financial reports from subrecipients.
- Work with Project Directors regarding problems they are having with subrecipients.
- Conduct audits of subcontracts or subaward recipients as needed.