Instructions for Completing the Proposal Routing Form Checklist
Proposal Routing Form (PDF Format, 302 KB)*
NOTE: If this project is awarded, the described activities will become an expected part of the faculty member's job responsibilities. SDSU Research Foundation is the applicant institution on all proposals submitted. If awarded, the recipient of the grant or contract will be SDSU Research Foundation on behalf of the principal investigator.
Statement of Economic Interest-Private Industry
State regulations require a principal investigator to disclose whether or not he or she has a direct or indirect financial interest in the project's sponsor. If the sponsor is a private, for-profit organization, a Statement of Economic Interest (Form 700U) must be submitted to the Conflict of Interest Committee via San Diego State University (SDSU) Research Foundation. Principal investigators will not be able to spend on awards received from private, non-profit organizations unless a form has been completed and reviewed by the Conflict of Interest chairperson and/or committee. This form may be obtained by calling ext. 45731 or accessed at the SDSU Graduate and Research Affairs website:http://gra.sdsu.edu/grad/research/docs/700-U.pdf. (PDF Format, 175 KB)*
Additional Signature Required: Chairperson, Conflict of Interest Committee
Financial Interest Disclosure Statement - National Science Foundation (NSF)/Department of Health and Human Services (DHHS)
Any person who will work on an NSF or DHHS project who is responsible for the design, conduct, or reporting of work performed on the project must complete a Financial Interest Disclosure statement. This disclosure includes employees of SDSU, SDSU Research Foundation, and all subcontractors. The completed disclosure form must be brought to SDSU Research Foundation at the time of the proposal submission. Principal investigators will not be able to spend on awards received from NSF or DHHS unless a form has been completed. Disclosure forms may be obtained by calling ext. 45731 and are posted at:http://www-rohan.sdsu.edu/~gra/grad/research/conflict.html, under “Forms,” Research Investigator Financial Interest Disclosure Statement (Federal/Public Sponsored)
Human Subjects
A protocol must be submitted to the Institutional Review Board (IRB). Information regarding the use of human subjects is posted at the IRB website, located at http://www-rohan.sdsu.edu/~gra/grad/research/hrpp.html. In addition, all investigators using human subjects must complete the web-based tutorial and assessment: http://www-rohan.sdsu.edu/~gra/login.php. The IRB may be contacted at ext. 46622 or at irb@mail.sdsu.edu. IRB verification is required if a proposal is funded.
Animal Subjects
The Institutional Animal Care and Use Committee (IACUC) is responsible for ensuring that adequate care and facilities for vertebrate animals are available. Protocol forms may be obtained by calling ext. 40905 and are posted at http://www-rohan.sdsu.edu/~gra/grad/research/animalcare.html. In addition, all investigators and personnel working on a project using animals must complete the necessary Animal Health and Welfare Training. IACUC verification is required if proposal is funded.
Environmental Health and Safety (EHS)
The following four regulated materials require environment, health and safety review. If the proposed research involves any of these regulated materials, an Environment, Health and Safety questionnaire must be completed and submitted with the Proposal Routing Form. Prior to working with any of the regulated materials described below, additional authorization application forms must be completed, submitted and approved accordingly. The questionnaire is posted at the Environmental Health and Safety Department website, http://bfa.sdsu.edu/ehs/forms.htm. See “EHS Questionnaire” at bottom of web page.
DEA Controlled Substances and Listed Chemicals
The EH&S Department is responsible for ensuring that research or experiments involving controlled substances or listed chemicals complies with Drug Enforcement Agency regulations. Prior to possessing or working with DEA controlled substances, a Controlled Substance Use Authorization application must be completed and submitted to EH&S. Prior to possessing or working with DEA listed chemicals, a List Chemical Use Authorization application must be completed and submitted to EHS. The application forms, regulatory requirements and guidelines are posted at http://bfa.sdsu.edu/ehs/forms.htm. The Program Administrator is available to answer questions concerning the requirements or application process at ext. 42865. Additional Signature Required: Controlled Substance Program Administrator
Biological Hazards
The Institutional Biosafety Committee (IBC) is responsible for ensuring that recombinant DNA research or experiments involving biohazardous materials are conducted in compliance with NIH, CDC Guidelines, and Cal OSHA Requirements to promote safe and responsible work practices. Prior to possessing, storing, or working with or transporting infectious agents, select agents and toxins, human or nonhuman primate materials (including blood, body fluids, cells and tissues), recombinant DNA or transgenic animals, a completed Biological Use Authorization (BUA) application form must be submitted and approved by the IBC. The BUA application form, regulatory requirements and guidelines may be found online at the EH&S web site, http://bfa.sdsu.edu/ehs/forms.htm. The Biosafety Officer is available to answer questions concerning the requirements or application process at ext. 42865. Additional Signature Required: Biosafety Officer and IBC verification
Chemical Hazards
The EH&S Department is responsible for ensuring that research or experiments involving regulated or listed carcinogens and acutely or extremely hazardous chemicals are stored, handled and disposed of safely as required by local, state or federal regulations. Prior to working with the regulated chemical a Standard Operating Procedure (SOP) describing the storage, use, and disposal of regulated or listed carcinogens and acutely or extremely hazardous materials must be submitted to EHS. The SOP template is posted at http://bfa.sdsu.edu/ehs/forms.htm. Material Safety Data Sheets (MSDS) of these chemicals must be on file in the laboratory. Call x46098 or x42865 for questions regarding the requirements. Additional Signature Required: Chemical Safety Officer
Ionizing Radiation
The Radiation Safety Committee (RSC) has the ultimate responsibility for the use of radioactive materials and radiation-producing machines at SDSU, and shall be the reviewing and authorizing agent for the use of all radiation for university projects. Principal investigators who plan to work with radioactive materials or radiation-producing machines must submit a completed application posted at http://bfa.sdsu.edu/ehs/pdf/ruaappl.pdf along with a statement of training and experience (see http://bfa.sdsu.edu/ehs/pdf/trainexper.pdf) (PDF format, 235 KB)* to the Radiation Safety Officer (RSO) in the EH&S Department. Applications may also be obtained by calling ext. 46879. The RSO will review the application for completeness and applicability with license conditions. The application will be presented to the RSC for final review. Additional Signature Required: Radiation Safety Officer
Diving
The Diving Safety Officer (DSO) under the direction of the SDSU Diving Control Board (DCB) is responsible for ensuring that all scuba diving under the auspices of SDSU is conducted in a manner that will maximize protection of divers from accidental injury or illness. All projects involving divers are to be conducted in accordance with the SDSU Diving Safety Manual and the American Academy of Underwater Sciences Standards for Scientific Diving. Principal investigators must submit a proposal outlining diving protocols to the DSO for approval. The DSO (ext. 46799) is available to answer any questions concerning diving requirements, proposal contents, or the diving project approval process. Principal investigators must include a proposal outlining: (1) diver's qualifications; (2) approximate number of proposed dives, (3) location(s) of proposed dives; (4) estimated depths and bottom times anticipated; (5) decompression status and repetitive plans, if required; (6) proposed work, equipment and boats to be employed; (7) any hazardous or potentially hazardous conditions anticipated; and (8) when diving out of the southern California area, emergency procedures including the nearest Hyperbaric Treatment Facility and the available means of transportation. Additional Signature Required: Diving Safety Officer
Patents/Copyrights/Intellectual Property Issues
Please explain briefly, and see SDSU Intellectual Property Policy posted at: http://www-rohan.sdsu.edu/~gra/grad/research/intproptechdev.html. Additional Signature Required: Director, Patent Officer and/or Technology Transfer Officer
Security Classifications/Confidentiality Requirements/Publications Restrictions.
Please explain briefly.
Additional Employment for Faculty Involved
Indicate who will receive additional employment, the percentage of time, and the dates of the additional effort.
Academic Affairs Resources Needed
If your proposal requires resources provided by Academic Affairs, please indicate what is being provided. PIs will not be able to spend on awards, including Academic Affairs resources, unless approval from Academic Affairs is obtained.
Interdisciplinary Project
If your proposal involves other colleges at SDSU, please indicate which colleges. The PI, chair, and dean of any colleges involved must sign the routing form indicating review and approval of the involvement.
Research Support Funds Distribution
If a proposal includes the full F&A rate for on-campus research, a portion of the F&A collected is returned to the PI annually. If a proposal involves more than one PI, indicate the percentage of research support funds to be returned to each investigator. For more information, the SDSU Research Foundation's Research Support Funds policy is available online at http://www.foundation.sdsu.edu/sra/research_support.html.
College of Extended Studies Involvement
List briefly the activities you propose, number of persons involved, and anticipated program dates. Additional Signature Required: Dean, College of Extended Studies
University Advancement/College Development Officer Involved
Please list the Development Officer involved. Additional Signature Required: University Advancement/Corporate and Foundation Relations
At-Risk Activities
If a project includes travel or work in a foreign country, diving, high-risk tasks such as piloting (or being a passenger in) small aircraft, mountain-climbing in remote areas, underwater research, working aboard vessels, transporting groups of people in automobiles, etc., or any students working on these tasks, the SDSU Research Foundation Risk Manager will review for adequate safety protocols and insurance coverage. If the project includes the use of human subjects, the proposal should also be routed to the SDSU Research Foundation Risk Manager for review. Additional Signature Required: SDSU Research Foundation Risk Manager
Involvement of Foreign Entities or Foreign Nationals
Briefly describe the proposed activities, country(ies) and/or non-U.S. entities involved, and type of information, equipment, property or materials to be shared. If the project involves foreign nationals, whether or not employed by SDSU or SDSURF, the second item under this heading should be checked “yes.” An explanation of the foreign national's affiliation can be described in the comments section on the second page of the routing form.
International Activities
Indicate what country(ies) and activity(ies) will take place.
International Sponsors
If your proposal is being submitted to an international sponsor, please indicate the name and country of origin.
Subcontracts Anticipated
If your project will include subcontracts to outside entities, please indicate the names of the organizations involved.
Community–based Project
If your project will involve local communities, schools, etc., please provide the names of these entities.
Other Proposal Information
Please check any items that may apply to this proposal.
Space Needs
Please indicate space needs the project may have. Also check what type of space may be needed. If space is being requested or reconfigured, indicate who is to provide (or alter) space (i.e., SDSU, SDSU Research Foundation, or other). Needs must be described, and arrangements must be discussed with and approved by the Director, Facilities Planning/SDSU (if University space is involved) or the Director, Facilities Management/SDSU Research Foundation (if SDSU Research Foundation space is involved). Additional Signature Required: Director, Facilities Planning/SDSU (if University space is involved). Director, Facilities Management/SDSU Research Foundation (if SDSU Research Foundation space is involved). Please note: Consideration should be made for animal housing needs and/or facility requirements for the level of biosafety required to perform the work.
NOTE: Space planning normally requires at least a three-month lead time, so it is important to meet with facilities planners as soon as there is an informal indication from the funding agency that the project will be funded and an expected start date has been agreed upon.
Cost Sharing Proposed
Cost sharing should not be proposed on any proposal unless it is required by the sponsor agency. All cost sharing proposed must be approved by the appropriate SDSU dean or administrator before the proposal is mailed. The type and amount of cost sharing must be itemized. Letters from units or entities providing cost sharing may need to be secured. Any cost sharing offered must be documented. Federal funds may not be used to cost share on other federally-funded projects. Cost sharing from third parties must be confirmed with a fully executed Cost Sharing MOU. Forms are available from your SDSU Research Foundation Development Specialist.
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