When a project wants to hire an individual from a state other than California, the project must complete a form called Out of State Employment Policy Request for Exception. The SRA grant specialist is responsible for gathering the details of the job assignment and reporting them to human resources. The documentation is reviewed, and the form is submitted for approval prior to hiring. Because SDSU Research Foundation employees working out-of-state are subject to state income taxes for the state in which they work, SDSU Research Foundation is responsible for the applicable withholding laws, remittance of the tax withheld, in addition to maintaining workers’ compensation and unemployment insurance coverage when appropriate. The payroll supervisor works with each state to obtain and complete the necessary forms, obtain the appropriate signatures, and complete the registration of SDSU Research Foundation as a business entity. The payroll system is then updated to accommodate new state withholding tables, workers’ compensation rates, and unemployment insurance rates.

*Note: Documents in Portable Document format (PDF) require Adobe Acrobat Reader 9.0 or higher to view. Download Adobe Acrobat Reader