Travelers in this category include prospective employees, independent contractors and consultants, students and non‐degree candidates, volunteers, foreign visiting scholars, spouses and registered domestic partners, athletic travel – spouse/domestic partner and other family members.

Please see CSU Travel Policy Section P for more information.

i. Athletic Travel – Spouse/Domestic Partner and Other Family Members
ii. Travel Reimbursements for Campus Executives

i. Athletic Travel – Spouse/Domestic Partner and Other Family Members

Travel by a spouse or registered domestic partner who accompanies an SDSU athletic director (or assistant director or head coach) to sporting events such as bowl games and tournaments is presumed to have a bona fide University, Campanile Foundation or SDSU Research Foundation business purpose in situations where the NCAA or potential donors expect that certain high-ranking members of the athletic department, and their spouses or registered domestic partners, will participate in events associated with these athletic activities.

The travel expenses of a spouse or registered domestic partner incurred in the pursuit of such activities may be reimbursed from Campanile Foundation funds or SDSU Research Foundation discretionary funds provided documentation, such as an NCAA event agenda, or a memo of justification is provided to substantiate the business purpose of the travel. Such amounts are not taxable or subject to reporting.

Travel expenses incurred by other family members generally do not satisfy the bona fide University/Campanile Foundation business purpose test and therefore are not reimbursable.

ii. Travel Reimbursements for Campus Executives

In accordance with CSU and SDSU policy, SDSU Research Foundation requires additional approvals for executive travel. Campus executives are defined as the president and all vice presidents/executive vice presidents. The authority to approve executive level travel has been delegated in accordance with CSU Executive Order No. 688 (Delegation of Authority – Approval of Travel Requests) as follows:

• Vice President’s travel expenses must be approved by the Vice President for Business and Financial Affairs as authorized by the SDSU President.
• The travel expenses for the President, including a spouse, registered domestic partner, or an Associate of the President, will be approved by the campus Vice President for Business and Financial Affairs.
• Travel expenses of the Vice President for Business and Financial Affairs will be approved by the President or their designee, provided that the individual does not report to the Vice President.

*Note: Documents in Portable Document format (PDF) require Adobe Acrobat Reader 9.0 or higher to view. Download Adobe Acrobat Reader