Last updated: April 1, 2020
SDSU Research Foundation is working closely with SDSU to monitor coronavirus (COVID-19) developments. Please visit SDSU’s The Coronavirus (COVID-19) site, which is serving as the central repository for information and updates related to SDSU’s preparedness, guidance and decisions related to COVID-19. Visit often, as the site is updated frequently.
Healthy Adventures Foundation Supportive Coaching for all employees
COVID-19 Paid Administrative Leave
COVID 19 Paid Administrative Leave Policy (March 23, 2020)
Frequently Asked Questions about Covid-19 Paid Administrative Leave (March 24, 2020)
Administrative Leave Tracking Guidance (March 31, 2020)
Important Information - SDSURF Telework for Central Staff (March 15, 2020)
Important Information - Temporary Telework Guidelines (March 13, 2020)
Information Needed and Additional Research-related Guidance (March 20, 2020)
State-wide Shelter Order Issued; Updated Travel Restrictions Imposed (March 19, 2020)
Proposal Submissions During Coronavirus/COVID-19 Circumstances (March 19, 2020)
Electronic Document Submission (March 19, 2020)
Research Foundation Property Update (March 18, 2020)
Research Foundation Update (March 17, 2020)
Student Move-Out Expedited, Exams Suspended (March 17, 2020)
Additional Guidance for Researchers in Response to COVID-19 (March 17, 2020)
Coronavirus (COVID-19) Information - Research Continuity Plans (March 14, 2020)
Frequently Asked Questions
Information from Sponsoring Agencies
Administration for Children and Families
Centers for Disease Control
- Information for CDC Applicants and Recipients of CDC Funding (3/23/20)
- Flexibilities Available to Applicants and Recipients of Federal Financial Assistance Affected by COVID-19 (3/23/20)
- General Funding and Grants Frequently Asked Questions (3/23/20)
Council on Governmental Relations (COGR)
- COVID-19 Guidance USD(R&E)
- Frequently Asked Question (FAQ) about COVID-19 (Coronavirus) for DARPA Performers (3/19/20)
Department of the Air Force (Sent to Contractors, Subject to Change)
- Guidance on No Cost Extensions (3/26/20)
- Potential Contract Impacts due to Coronavirus (COVID-19) (3/17/20)
Department of Defense
- COVID-19 FAQs for Grant Applicants and Recipients (3/26/20)
- Frequently Asked Questions for DOD Research Proposers and Awardees Impacted by the Novel Coronavirus (COVID-19) (3/24/20)
Department of Energy
- PF 2020-20 COVID-19 Guidance for Financial Assistance Actions (3/30/20)
- U.S. Department of Energy - EERE (updated March 25, 2020)
- Accommodating Interruptions from Coronavirus Disease 2019 (3/13/20)
- Department of Energy Office of Science
Department of Health and Human Services
- Preparation for Potential COVID-19 Impact on Contract and Contractor Performance (3/14/20)
- Administration for Children and Families (ACF) Grantees and Recipients- Information Memorandum: IM-ACF-OA-2020-01 (3/31/20)
Department of Transportation
- U.S. Department of Transportation Announces Deadline Extension for Federal Transit Administration Competitive Grant Programs (3/27/20)
Environmental Protection Agency
- EPA Frequent Questions on Grant Issues in Response to the Novel Coronavirus (COVID-19) Public Health Emergency (3/27/20)
Food and Drug Administration
- FDA Guidance on Conduct of Clinical Trials of Medical Products during COVID-19 Pandemic
- FDA - Flexibilities Available to Applicants and Recipients of Federal Financial Assistance Affected by COVID-19 (3/26/20)
Gordon and Betty Moore Foundation
National Aeronautics and Space Administration
- NASA COVID -19 For Grantees
- NASA Implementation of OMB Memorandum M-20-17 (Undated)
- Grants and Research during the COVID-19 Epidemic (3/25/20)
- Memo to Contractors (Guidance Sent to Contractors, Subject to Change, 3/24/20)
- COVID-19 Impact to NASA SBIR/STTR Program (3/20/20)
- Assistant Administrator for Procurement Message on Coronavirus (3/10/20)
- NASA Base Closures - COVID-19
National Endowment for the Humanities
- FAQs – Funding for NEH Applicants and Grantees Impacted by the Coronavirus (3/30/20)
- National Endowment for the Humanities Memo
National Institutes of Health
- Coronavirus Disease 2019 (COVID-19): Information for NIH Applicants and Recipients
- NIH Extramural Response to Natural Disasters and Other Emergencies
- UPDATE: NOT-OD-20-091 NIH Late Application Policy Due to Public Health Emergency for United States for 2019 Novel Coronavirus (COVID-19) (3/26/20)
- Applicant/Recipient COVID-19 Update History (3/25/20)
- FAQs on COVID-19 Flexibilities for Applicants and Recipients (Updated 3/25/20)
- Special OLAW Webinar on March 19: Pandemic Contingency Planning and Its Impact on Animal Care (3/19/20)
- NIH Message to Applicants and Recipients of NIH Funds on Flexibilities Needed for COVID-19 (Youtube, 3/17/20)
- NOT-OD-20-088 Flexibilities for Assured Institutions for Activities of Institutional Animal Care and Use Committees (IACUCs) Due to COVID-19 (3/16/20)
- NOT-OD-20-087 Guidance for NIH-funded Clinical Trials and Human Subjects Studies Affected by COVID-19 (3/16/20)
- NOT-OD-20-086 Flexibilities Available to Applicants and Recipients of Federal Financial Assistance Affected by COVID-19 (3/12/20)
- NOT-OD-20-083 General Frequently Asked Questions (FAQs) - Proposal Submission and Award Management Related to COVID-19(3/10/20)
- NOT-OD-20-082 NIH LATE APPLICATION POLICY Due to Public Health Emergency for United States for 2019 Novel Coronavirus (COVID-19) (3/9/20)
- NIH Guidance on Travel and Meetings Hosted by NIH (3/9/20)
National Science Foundation
- Revision of NSF’s Implementation of OMB Memorandum M-20-17 (4/1/2020)
- Coronavirus Information
- Impact on Existing Deadline Dates (3/24/20)
- Important Notice to the Science and Engineering Community (3/23/20)
- Frequently Asked Questions (FAQs) regarding the NSF Dear Colleague Letter on the Coronavirus Disease 2019 (COVID-19) (NSF 20-052) (3/17/20)
- Frequently Asked Questions (FAQs) About the Coronavirus Disease 2019 (COVID-19) for National Science Foundation (NSF) Proposers and Awardees (3/26/20)
- NSF Guidance for Major Facilities and Contracts Regarding COVID-19 (3/9/20)
- Dear Colleague Letter: Provisioning Advanced Cyberinfrastructure to Further Research on the Coronavirus Disease 2019 (COVID-19) (3/5/20)
- Frequently Asked Questions (FAQs) About the Coronavirus Disease 2019 (COVID-19) for National Science Foundation (NSF) Proposers and Awardees (3/4/20, note, this document has been archived)
National Security Agency (Guidance sent to Contractors, Subject to Change)
- Notice to Contractors Regarding COVID-19 (Novel Coronavirus) Update – Re-Release with Downgraded Classification
Office of Justice Programs, DOJ (Guidance sent to Grantees, Subject to Change)
- Guidance to Award Recipients Impacted by COVID-19: Short Term Relief for Various Administrative, Financial Management, and Audit Requirements (3/21/20)
- OJP Grantee Update #1 COVID-19 Impacts (3/16/20)
Office of Management and Budget
- M-20-18: Managing Federal Contract Performance Issues Associated with the Novel Coronavirus (COVID-19) (3/20/20)
- M-20-17: Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations (3/19/20)
- M-20-11: Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) (3/9/20)
Office of Naval Research (ONR)
- OFFICE OF NAVAL RESARCH (ONR) FREQUENTLY ASKED QUESTIONS (FAQs) For Current and Prospective Awardees Impacted by Novel COVID-19 (3/27/20)
- COVID-19 Information for SAMHSA Discretionary Grant Recipients (3/24/20)
- Frequently Asked Questions (FAQs) Related to COVID-19 for SAMHSA Grant Recipients (3/24/20)
San Diego Commission for Arts and Culture
The Assistant Secretary of the Navy for Research, Development and Acquisition
- (Intent and Direction) Engaging the Research and Development Industrial Base during COVID-19 (3/24/20)
- Memorandum authorizing COVID 19 flexibilities pursuant to OMB Memorandum M-20-17 (3/27/20)
- INFORMATION FROM THE OFFICE OF ACQUISITION AND ASSISTANCE IN THE BUREAU FOR MANAGEMENT OF THE U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT (3/12/20)
United States Army Medical Research Acquisition Activity
- USAMRAA’s Supplemental Guidance on Administrative Flexibilities for Grants and Cooperative Agreements in Response to COVID-19 Pandemic (3/25/20)
- USAMRAA Animal Research Guidance (3/19/20)
- FAQs on COVID-19's Impact to Human Subjects Research
University of California
USDA - National Institute of Food and Agriculture
Frequently Asked Questions for SDSU Research Foundation Employees - Updated March 25, 2020
- Where can I find information about leave related to COVID-19?
Please refer to the “COVID-19 Paid Administrative Leave” section on the research foundation COVID-19 web page (https://www.foundation.sdsu.edu/important_notices_coronavirus.html) for information on the policy, pay guidelines and frequently asked questions.
- Where can I find up-to-date information about Coronavirus (COVID-19) and its impact at SDSU?
Information about SDSU’s response to COVID-19 is available by visiting https://sa.sdsu.edu/student-health-services/coronavirus.
- I’m worried that I have COVID-19. What should I do?
It’s important to call your healthcare provider so they can direct you to the most appropriate care. In the meantime, SDSURF suggests that employees follow the public health authorities’ recommendations on precautions to help prevent the possible spread of the virus to others.
- What are the CDC recommendations for anyone sick and believed to be at risk for COVID-19 infection?
Please visit the CDC website for the most updated information: https://www.cdc.gov/coronavirus/2019-nCoV/index.html
- Should SDSU Research Foundation employees report to work as usual?
Most SDSU Research Foundation employees have been transitioned to telework, in accordance with recent guidance issued by the Chancellor’s Office, SDSU, and state and local authorities. These employees should not report to work unless they have been specifically designated as essential personnel with on-site functions. Please refer to Question 6 for more details.
- Can SDSU Research Foundation employees be on campus or in SDSU Research Foundation locations?
Only those employees who have been designated as essential on-site personnel are currently permitted on campus and/or in SDSU Research Foundation facilities, per recent guidance issued by the Chancellor’s Office, SDSU, and state and local authorities. Essential on-site personnel are those employees who are responsible for critical business functions that cannot be performed via telework. Employees cannot designate themselves as essential on-site employees, and any employee who is unclear as to whether they are essential personnel must ask their supervisor for clarification before coming to campus and/or SDSU Research Foundation facilities. Essential on-site employees are required to follow social distancing protocols at all times. Information on social distancing protocols is available at https://www.foundation.sdsu.edu/important_notices_march_17_2020.html.
Per communication issued by the Chancellor’s Office and SDSU, employees who are considered at high risk for serious COVID-19 illness are directed to stay off campus, remain home, and self-isolate. Employees who are considered at high risk for serious COVID-19 illness include those individuals age 65 and over and those who have chronic medical conditions. The CDC defines chronic medical conditions as heart disease, lung disease, and diabetes.
- Is SDSU going to close campus to prevent the spread of COVID-19?
Please see the SDSU website for the most updated information regarding campus operations: https://sa.sdsu.edu/student-health-services/coronavirus.
- If SDSU closes, will SDSU Research Foundation offices close?
If and when SDSU makes the decision to close some or all of its locations, SDSU Research Foundation will collaborate with the university to make decisions about its locations on a case by case basis.
- If SDSU closes, will laboratories and off-site offices close?
If and when SDSU makes the decision to close some or all of its locations, SDSU Research Foundation will work with the university to make decisions about its locations on a case by case basis. For additional information related to research, please check the graduate and research affairs COVID-19 site: https://research.sdsu.edu/coronavirus.
- What steps should be taken if an essential employee becomes ill with fever, cough or other concerning symptoms?
Managers and supervisors should direct staff who are sick with flu-like symptoms to stay home and recommend that they utilize sick leave or other accrued paid time off until symptoms resolve. Managers may also recommend that all employees who experience such symptoms seek medical assistance, as appropriate.
- Can managers require a staff member who is sick not due to COVID- 19 and unable to work (either via telecommuting or in person if an essential employee) to provide a health care provider’s note?
Managers should refer to SDSURF’s sick leave policy in this regard, which contains guidance on health care providers’ notes: https://www.foundation.sdsu.edu/hr_benefits_sick.html.
SDSU Research Foundation will continue to monitor guidance from the CDC and may choose to make exceptions or changes to doctor’s note policies if/as necessary.
- Can managers prohibit essential employees from coming to work if they are known to have contracted COVID-19 themselves, or to have had close contact with someone who has?
Most SDSU Research Foundation employees have already transitioned to telework, in accordance with recent guidance issued by the Chancellor’s Office, SDSU, and state and local authorities. These employees should not report to work unless they have been specifically designated as essential personnel with on-site functions. Please refer to Question 5 for more details.
If a manager believes that an essential staff member has COVID-19 or has had very close contact with a person who has COVID-19 (such as living in the same household), please contact your HR Business Partner for assistance. In accordance with CDC guidance, SDSU Research Foundation may require essential employees with COVID-19, or those who have been exposed to a person who tested positive for COVID-19, to stay home from work for a period of 14 days. However, Human Resources alone will make these determinations and give direction to SDSU Research Foundation employees.
- How do SDSU Research Foundation employees enter work time or absences while telecommuting?
SDSU Research Foundation employees should utilize Workforce to record their time worked and absences. The system may be accessed through any computer or mobile application with internet capability. For information regarding entering time related to COVID-19 Paid Administrative Leave, please refer to “Administrative Leave Tracking Guidance” under the COVID-19 Paid Administrative Leave section.
- Are there any travel restrictions relating to domestic travel?
Yes. CSU has suspended non-essential domestic travel through May 31, 2020. If you have already incurred travel costs (e.g. airline tickets, conference registrations) for trips that fall within this travel suspension or that have been cancelled, please work with your grant specialist to discuss reimbursement procedures. Exceptions may be discussed with your dean or vice president.
- Can I travel internationally for research-foundation-related business?
No. The Chancellor’s Office has suspended all international travel through May 31, 2020. Faculty and staff who have essential international travel should consult with their dean or vice president.
- Since travel advisories change frequently, does SDSURF recommend purchasing travel cancellation insurance or purchasing refundable/exchangeable tickets?
The State Department has issued a Level 4 (Do Not Travel) advisory for all international travel, and the Chancellor’s Office has suspended all international and non-essential domestic travel through May 31, 2020. Future travel, including travel planned for summer and fall 2020, will be determined as the COVID-19 situation evolves.
Employees who wish to make travel plans for travel after May 31, 2020 should contact their grant specialist for recommendations regarding travel cancellation insurance and/or refundable and exchangeable tickets. All employees traveling internationally are required to follow all requirements of the SDSU and SDSU Research Foundation Foreign Travel Insurance Programs.
- If an essential on-site employee comes to work and exhibits symptoms of COVID-19 but claims that they are fine, can managers send the employee home?
Yes, per OSHA guidelines, SDSU Research Foundation is required to provide a safe and healthy workplace. If an essential on-site employee with on-site functions does not wish to leave, please contact your HR Business Partner for assistance.
- If an employee experiences flu-like symptoms, does the manager need to inform other employees?
No, do not inform staff of personal health-related issues of employees. If you have concerns about an employee with possible exposure to, or symptoms of COVID-19, do not discuss it with your peers or other employees; contact Human Resources.